Local Churches Receive Guidance for Annual Survey

Local Churches Receive Guidance for Annual Survey

Why do you go to the doctor for an annual check-up?  Is it a useless waste of time?  No, of course it isn’t.  You go to have your health evaluated.  You want to know your vital statistics and be aware of any changes that might indicate some health concern.  You get your numbers checked:  heart rate, blood pressure, weight, cholesterol, sugar.  Lots and lots of numbers.  So it goes with the ACP…the Annual Church Profile.  Once a year, each church pays special attention to vital statistics that can help evaluate the health of that church.  Not only does that help each individual church, but it helps each state and the SBC as a whole to evaluate the health, progress, growth, or decline of the convention. 

Another important aspect of the ACP is that a church must complete their ACP as one of the two main requirements to be counted as a participating church under the SCBO tax umbrella.  (The other requirement is to give to the Cooperative Program).  ACP participation is also necessary to verify eligibility for additional life and disability benefits provided to pastors by SCBO.  As cooperating churches, it is in the best interest of all for all of us to complete our ACP every year! 

Soon each church will be hearing from their Association Office about completing the ACP for the 2021 church year.  Most churches are completing the ACP online, but completing the written form is still acceptable.  This year’s ACP form has included two questions regarding online attendance.  Counting online attendance certainly isn’t as easy or as precise as counting in-person attendance.  Scott McConnell, the Executive Director of Lifeway Research, wrote an article with guidance for counting online attendance.  I thought that it would be very beneficial to all of our Ohio churches to read that article and have included it below.

“How Can Your Church Track Online Worship Participation” by Scott McConnell

Not that long ago, offering online streaming of worship services was the exception. In a 2019 Lifeway Research study, 22% of pastors said their church was already in the habit of live streaming their worship services before the coronavirus.

Social distancing and health guidelines surrounding the pandemic in 2020 quickly changed that. Within months, 97% of churches were providing some form of video content online, according to a 2020 Lifeway Research study. At the end of April 2020, 67% of churches were streaming their worship services, and another 30% were posting video sermons online.

For churches who continue to stream their worship service, it is important to monitor participation in an accurate way. First, let’s consider several guiding principles and then look at tips for how to actually get the numbers on different platforms.

7 Principles in Tracking Online Worship Participation:

1.  Track and report online participation separately from in-person attendance

The word “church” is the English translation of the Greek word ekklesia. This word literally means “called out” but was commonly used to refer to an assembly of citizens of a Greek city. The fact that a local church was synonymous with an assembly is seen in the use of this word in the Greek Old Testament used during the time of Jesus. The word ekklesia was used to describe the physical gathering of prophets, soldiers, or people of God, according to the Holman Bible Dictionary.

A local congregation is an assembly, a regular meeting together of followers of Christ. The physical gathering together is a mark of the local church. This is an important belief about the church (our ecclesiology) that for almost 2,000 years required little direct teaching. During that time instruction tended to focus on frequency rather than format.

As new formats were added, churches have tracked these participants separately. This has been true of radio and television and should also be true of live streaming and audio or video downloads. There are similarities across formats, but there are also differences that keep them from being equivalent. As much as the methods in this article seek to line up measurement methods, there are still many unknowns in tracking online participation. Full transparency includes reporting online and in-person attendance separately.

2. Track those who are actually present online

It is obvious you don’t count people who drive by your sanctuary as having attended. So, when people pass your website or other social media reference to your service and the service begins to auto-play, they should not be counted as being present either. Keep in mind someone can hit play and walk away, and you will never know it. But within your abilities, seek to only count those actually present.

3.  Don’t double-count viewers

When iPhones first offered panoramic photo capabilities, people got a kick out of group pictures when someone would be on one end of the picture and then would run to the other end before the photographer finished panning the group to be in the picture twice. This can happen in a physical worship service as well when someone goes to count those present. In the same way you pick a time to count attendance during the service when very few people are moving around, you need to account for virtual “moving around” in your online attendance counts.  Some devices will disconnect, and viewers will have to log back in. Our goal is not to count these additional views as additional participants. Your count should never be the number of views by itself.

4.  Count viewing devices then convert it to people

Ultimately, we desire to count the people participating, but the reality is that no platform does this for you. So, first get the most accurate count of the number of devices present within the week for a substantial portion of the service. Then multiply by the average household size (2.5 nationally or look up your state average which will be close to this). The exceptions you can think of to this estimate won’t come close to covering the variety of viewing situations (e.g., one person playing two devices at once or a large family in your church). This multiplier is only an estimate, but using this objective average household size basis is better than anecdotes.

Two exceptions to this principle would be 1) churches that live-stream by video conference where you can literally count people on their videos, or 2) churches that require participants to register to be counted (similar to attendance books in pews).

5.  Count viewership by device within the week

The goal of your counting of online views is to gauge the participation in the rhythm of your local congregation. That rhythm is typically weekly. So, do not wait until the end of the year to obtain totals for each week’s video. This does not reflect weekly participation.  Instead, it will include those who binge watched some time during the year, those who selected a single topic to view, and those where the previous week’s video auto-played for a while at the end of this week’s service.

6.  Only count those present for a substantial portion of the service

In the same way you do not count in-person attendance 30 seconds into the service, you shouldn’t do so online. The specifics vary by the data available to you on the platform(s) you use, but the goal is to track those viewing all or at least half of your service. When available, it is good to take into consideration the average view time. If it is around 1/3 to half of the total time of the broadcast, then you know people were actually watching the broadcast. The higher the average watch time is the better.

Why is such a low threshold considered good? Because if one person watched all of the broadcast and one person watched one second, then the average watch time would be 50% of the total time of the broadcast. 

7.  Also track participation in the online service

In addition to tracking those present online, note how many engage in chat with the host, participate in a poll, use emojis, or participate in other forms of engagement as well. Typically, only a small percentage of online attendees engage in these ways, but noting this each week will allow you to see when other forms of engagement are above or below your church’s typical pattern.

Specific tips for tracking online worship participation on the platform(s) you use

Just like tracking in-person attendance, you need to record the number of people participating each week you offer an online option. This will allow you to calculate the average number participating for the reporting year by dividing the sum of the weekly participants by the number of weeks in your reporting period.

How you find and calculate each weekly number depends on the platform(s) you use for streaming and is guided by the principles above.


       • Count participant devices that are logged in most of the meeting


       • See Facebook’s help center entry on “Viewing Analytics For Your Page”
       • Divide total minutes viewed for the first week by the length of your broadcast in minutes


       • Read “YouTube Analytics Basics” (look for analytics at the video level).
       • Focus on “How to Measure Audience Retention”
       • Divide “watch time in hours” for the first week by the “length of your broadcast” in hours.  If this does not include your live     
          viewers, add the “peak concurrent viewers after the halfway point” of the broadcast


       • Go to Reports>View Engagement Report>Manage Table to get the needed statistics
       • Report either “finishes” for the first week or multiply “views” for the first week by the “average percentage watched”


       • At the end of a live broadcast, the number of live viewers will be shown.  Record these each week
       • If uploaded to IGTV, estimate viewers at the end of the week by multiplying “views” by “average percentage watched”


I know that some of this sounds a little confusing and will take some effort, but it’s the day we live in, and if we are going to track numbers, we need to do our best to be accurate.  Reach out to the younger generation in your church for help in finding these statistics.  It’s a great way to involve them in a ministry that is definitely in their comfort zone!